Metro South Education District Office
An exciting employment opportunity is available for hardworking and organized individuals to apply for the position of Photocopy Operator: Logistical Support under Reference Number 190. This vacancy is available at the Metro South Education District Office and is based in Mitchells Plain.
The Department is seeking reliable and dedicated candidates who are capable of operating reprographic equipment efficiently while providing quality support services to staff and clients. The successful candidate will contribute to the smooth running of office operations by ensuring that photocopying, document preparation, scanning, binding, and printing services are delivered professionally and efficiently.
This role is important because government departments rely heavily on accurate document reproduction, printing services, and proper records management to support daily operations and service delivery.
The Photocopy Operator position is ideal for candidates who possess strong organizational abilities, communication skills, and the ability to operate photocopying and reprographic machinery.
Position Details
Position: Photocopy Operator: Logistical Support
Reference Number: 190
Department: Metro South Education District Office
Salary: R144 024 per annum (Level 02)
Centre: Mitchells Plain
The successful candidate will work within a professional office environment and provide important reprographic and logistical support services.
Minimum Requirements
Applicants interested in applying for this vacancy must meet the following minimum requirement:
- Grade 8 qualification
This opportunity is suitable for entry-level candidates who possess practical skills and an interest in office support services.
Knowledge Requirements
Candidates applying for this position should possess knowledge and understanding of the following:
Departmental Policies and Procedures
- Knowledge of departmental policies and procedures related to reprographic services
- Understanding of workplace procedures and document handling
Occupational Health and Safety
- Knowledge of Occupational Health and Safety (OHS) legislation
- Safe operation of photocopying machinery and equipment
Registry Work
- Understanding of registry functions and document control procedures
- Handling and recording of official documents
Knowledge of these areas is important because the role requires responsible handling of documents and safe operation of machinery.
Skills and Competencies
The ideal candidate should possess the following skills and competencies:
- Basic literacy and numeracy skills
- Ability to operate reprographic machinery
- Language skills in two official languages
- Communication skills
- Writing skills
- Organizing skills
- Interpersonal skills
- Attention to detail
- Time management skills
- Ability to work independently and within a team
These competencies are important because the role involves interacting with staff members, managing requests, and ensuring efficient document processing.
Job Overview
The Photocopy Operator: Logistical Support will be responsible for operating photocopy machines, scanning documents, binding and laminating materials, maintaining records, and providing counter support services.
The successful candidate will ensure that photocopying and reprographic services are delivered efficiently while complying with Occupational Health and Safety requirements and departmental procedures.
The role also includes maintaining photocopying equipment, managing stock levels of photocopying materials, and supporting document handling processes.
Key Duties and Responsibilities
The successful candidate will perform a variety of duties related to reprographic services and logistical support.
Operate Photocopier Machines
The Photocopy Operator will operate photocopying machines according to Occupational Health and Safety requirements.
Responsibilities include:
- Making photocopies for staff members
- Operating photocopying and printing equipment safely
- Ensuring quality document reproduction
- Monitoring machine performance
- Following departmental procedures for reprographic services
Efficient photocopying services are important for supporting office administration and document management.
Report Malfunctioning Machines
The successful candidate will report photocopy machine problems to the supervisor.
Responsibilities include:
- Identifying machine defects
- Reporting malfunctioning equipment
- Assisting with arrangements for repairs and servicing
- Monitoring machine functionality
Timely reporting of equipment issues helps prevent disruptions to office operations.
Keep Records of Machine Activities and Meter Readings
The role requires maintaining accurate records relating to machine usage.
Responsibilities include:
- Recording photocopying activities
- Monitoring meter readings
- Keeping usage records
- Maintaining printing statistics
- Compiling reports when required
Accurate record keeping helps monitor usage and manage operational costs.
Scan, Bind, and Laminate Documents
The Photocopy Operator will assist with document preparation services.
Responsibilities include:
- Scanning documents
- Binding reports and documents
- Laminating materials
- Preparing official documents for distribution
These services support professional document presentation and office administration.
Deliver Photostats to Designated Destinations
The successful candidate will ensure that photocopied documents are delivered to the appropriate offices or departments.
Responsibilities include:
- Delivering photocopies and printed materials
- Ensuring timely delivery of documents
- Handling documents carefully and professionally
Timely document delivery contributes to operational efficiency.
Compile Monthly Printing Reports
The role includes compiling monthly printing reports for users based on pin codes.
Responsibilities include:
- Monitoring printing activities
- Compiling user reports
- Maintaining printing records
- Assisting with usage control and reporting
These reports assist management in monitoring printing costs and machine usage.
Provide Counter Service
The Photocopy Operator will provide support services at the counter.
Responsibilities include:
- Receiving request forms and documents
- Recording documents in registers
- Contacting clients when documents are ready
- Delivering completed documents
- Responding to counter queries
Good communication and customer service skills are important for this responsibility.
Perform Minor Maintenance on Photocopier Machines
The successful candidate will assist with basic machine maintenance.
Responsibilities include:
- Identifying machine defects
- Recording maintenance requirements
- Arranging repairs and servicing
- Enforcing maintenance contractual agreements
- Arranging installation or relocation of machinery
- Cleaning photocopying machines
Regular maintenance helps ensure equipment remains functional and efficient.
Also See:
- HANDYMAN: LOGISTICAL SUPPORT VACANCY – REF NO: 188
- CLEANER VACANCY – GARDEN ROUTE DISTRICT
- GENERAL WORKER VACANCY – ADMINISTRATIVE SUPPORT SECTION
- DRIVER/MESSENGER VACANCY – REF NO: 290526/04
- FOOD SERVICE AID: CLEANING SERVICES VACANCY – REF NO: 2026/230 (X2 POSTS)
Make Requisitions for Photocopying Materials
The role also involves managing photocopying supplies and materials.
Responsibilities include:
- Ensuring secure storage of materials and equipment
- Re-ordering copy paper
- Re-ordering staples and toners
- Monitoring stock levels
- Maintaining inventory records
Effective stock management ensures uninterrupted reprographic services.
Importance of the Photocopy Operator Role
The Photocopy Operator plays an important role in supporting office administration and document management within the department.
Government offices rely on efficient document reproduction and printing services for communication, reporting, administration, and service delivery.
The successful candidate contributes directly to:
- Efficient office operations
- Professional document presentation
- Records management
- Customer service
- Equipment maintenance
- Cost monitoring and reporting
Without effective reprographic services, office operations may experience delays and inefficiencies.
Occupational Health and Safety
Occupational Health and Safety is an important aspect of this position.
The successful candidate will be expected to:
- Operate photocopying machinery safely
- Follow workplace safety procedures
- Use equipment correctly
- Report hazards and defects
- Maintain a clean and safe work area
Following OHS procedures helps prevent accidents and ensures a safe working environment.
Working Environment
The successful candidate will work at the Metro South Education District Office in Mitchells Plain.
The role involves working in an office environment with reprographic equipment and document management systems.
The work environment may involve:
- Standing for long periods
- Handling large volumes of documents
- Operating machinery
- Assisting staff and clients at the counter
- Meeting deadlines and service requests
The Department values professionalism, teamwork, efficiency, and customer service.
Benefits of the Position
This position offers several benefits for successful candidates.
Stable Employment Opportunity
The role provides an opportunity to work within the public sector.
Competitive Salary
The successful candidate will receive a salary of R144 024 per annum at Salary Level 02.
Workplace Experience
Employees will gain valuable experience in:
- Reprographic services
- Registry work
- Office administration
- Customer service
- Document management
- Equipment handling and maintenance
Skills Development
The role provides opportunities to develop:
- Communication skills
- Organizational skills
- Technical machinery skills
- Administrative support skills
- Record keeping abilities
Professional Office Environment
The successful candidate will work in a structured and professional office setting.
Ideal Candidate Profile
The ideal candidate for this position is someone who:
- Is organized and reliable
- Pays attention to detail
- Has good communication skills
- Works well with people
- Can operate machinery responsibly
- Demonstrates professionalism
- Can work under pressure
- Has good customer service skills
- Can follow instructions carefully
Candidates who demonstrate these qualities will be well suited for the role.
Why You Should Apply
This opportunity is ideal for individuals seeking stable employment and practical office experience within the public sector.