Are you looking for a permanent government-related job in South Africa? An opportunity is available for a Data Capturer at King Campus, offering an annual salary ranging from R201,093 to R236,877, plus applicable benefits.

The position is advertised under Reference Number KC/DATA/01/06 and is described as a permanent PERSAL appointment. It is also a re-advertisement, meaning the vacancy has been advertised again. Interested candidates should consult the original recruitment notice to establish whether previous applicants need to submit new applications.

This opportunity may be suitable for applicants with a Grade 12 certificate or equivalent, a relevant Business Studies qualification, and experience working with data capturing systems in a TVET college or public service environment. It is also a re-advertisement, meaning the vacancy has been advertised again. Interested candidates should consult the original recruitment notice to establish whether previous applicants need to submit new applications.

The successful candidate will help maintain accurate student records, capture registration information, process academic marks, update databases, and provide information to relevant campus personnel.

If you have experience in data entry, student administration, information management, or office administration, this vacancy may be worth considering, provided that you meet all the advertised requirements.

In this article, we explain the vacancy details, salary, qualifications, experience requirements, responsibilities, required skills, and practical steps to prepare your application. It is also a re-advertisement, meaning the vacancy has been advertised again. Interested candidates should consult the original recruitment notice to establish whether previous applicants need to submit new applications.

Important: The information supplied does not include the application closing date, the official application link, or the name of the recruiting institution. Applicants should verify these details through the original official advertisement before applying.

1. Data Capturer Vacancy Details

Here is a summary of the available information about the advertised position.

Vacancy Information	Details
Job Title	Data Capturer
Reference Number	KC/DATA/01/06
Appointment Type	Permanent
Appointment System	PERSAL appointment
Advertisement Status	Re-advertisement
Salary Level	Level 04
Annual Salary	R201,093 – R236,877
Additional Benefits	Actual benefits, as applicable
Work Location	King Campus
Minimum School Qualification	Grade 12, Matric, or NQF Level 4 certificate
Additional Qualification	National Diploma or Degree in Business Studies
Relevant Experience	1–2 years
Preferred Experience Area	TVET or Public Service data capturing system
Computer Skills	Computer literacy and information management
MS Office	Certificate or proven knowledge is an added advantage

Candidates should carefully review the qualification and experience requirements before preparing their applications. The advertisement identifies both an entry-level school qualification and an additional Business Studies qualification, so applicants should check the exact requirements against their own qualifications.

2. What Is the Salary for the Data Capturer Position?

The advertised salary for the Data Capturer vacancy is R201,093 to R236,877 per annum at Salary Level 04, plus applicable benefits.

This is the annual salary range supplied in the vacancy information. The final amount offered to a successful candidate will depend on the applicable appointment conditions and remuneration rules.

For a clearer understanding of the salary, the annual figures can be divided by 12.

• Minimum annual salary: R201,093.
• Maximum annual salary: R236,877.
• Estimated minimum monthly gross salary: R16,758.
• Estimated maximum monthly gross salary: R19,740.

These monthly figures are approximate gross amounts before deductions. They should not be interpreted as guaranteed take-home salaries.

Actual take-home pay may differ depending on income tax, pension contributions, and other applicable deductions.

The advertisement also mentions additional benefits but does not provide a breakdown of their value or conditions. Applicants should consult the recruiting institution for clarification regarding the applicable employment benefits.

For candidates seeking a permanent position, the advertised PERSAL appointment may be attractive because it relates to employment administered through the public service payroll system. However, the specific employment conditions should always be confirmed with the recruiting institution.

3. Where Is the Data Capturer Job Located?

The advertised work location is King Campus.

The vacancy information does not specify the town, province, or full street address associated with the campus. Applicants should confirm the institution's identity and the campus location through the original vacancy advertisement before making travel or relocation arrangements.

The successful candidate will perform data capturing and information management functions that support campus administration.

These responsibilities are particularly important in an educational environment, where accurate student information helps staff manage registrations, examination results, attendance records, and academic reporting.

Applicants should consider whether they can meet the workplace requirements and report to the designated campus as required.

4. Educational Requirements for the Data Capturer Vacancy

According to the supplied advertisement, candidates must meet the stated educational requirements.

These include:

• Grade 12, Matric Certificate, or NQF Level 4 certificate.
• A National Diploma or Degree in Business Studies.
• One to two years of relevant working experience.
• Experience in a TVET or Public Service data capturing system.

The advertisement also states that an MS Office certificate or proven knowledge of MS Office will serve as an added advantage.

Because the wording distinguishes between the school qualification and the additional diploma or degree, candidates should read the original notice carefully to establish the precise qualification combination required.

Grade 12 or Equivalent

Grade 12 or Matric provides a foundation for administrative work, communication, reading, writing, and working with information.

An NQF Level 4 certificate is also listed in the advertisement. Candidates should ensure that their qualifications meet the recruiting institution's requirements.

National Diploma or Degree in Business Studies

The advertisement identifies a National Diploma or Degree in Business Studies as an additional qualification.

Business Studies can be relevant to administrative work because it may cover organisational processes, business communication, information management, and office procedures.

Applicants should include accurate qualification details in their CVs and provide supporting documents in the format requested by the recruiting institution.

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Relevant Working Experience

The vacancy requires one to two years of relevant working experience in a TVET or Public Service data capturing system.

This requirement suggests that applicants should be familiar with capturing information into electronic systems and maintaining accurate administrative records.

Experience with student registration, examination marks, attendance information, databases, spreadsheets, or similar records may be relevant, depending on the recruiting institution's assessment criteria.

Candidates should explain their previous responsibilities clearly rather than relying on a general statement that they have computer skills.

Microsoft Office Knowledge

A certificate or proven knowledge of MS Office is listed as an added advantage.

Knowledge of Microsoft Excel, Word, and email can be useful in administrative environments.

Excel may be used to organise information, review lists, identify missing entries, and prepare spreadsheets. Word can assist with document preparation, while email supports communication and the sharing of authorised information.

Applicants should list the programs they can use confidently and avoid claiming proficiency in software they have not worked with.

5. Knowledge and Skills Required

The Data Capturer position requires attention to detail, computer literacy, communication, and an understanding of administrative systems.

The vacancy advertisement identifies several knowledge areas and competencies.

Computer Literacy and Information Management

The successful candidate should be able to work with computer systems and manage information accurately.

Data capturing involves transferring information from documents or other authorised records into electronic formats. Even a small error in a student number, registration detail, or examination mark can affect the accuracy of institutional records.

Computer literacy is therefore important for everyday work.

Knowledge of COLTECH, Data Warehouses, and IT Systems

The advertisement specifically mentions COLTECH, data warehouses, and IT systems.

Applicants should review these requirements carefully and highlight any relevant experience they possess.

A data warehouse is generally a system used to organise and store information for reporting and analysis. An institutional data system may help staff retrieve records, monitor information, and produce reports.

Candidates should not assume that experience with one system automatically qualifies them to use another. Any specific system knowledge required by the recruiting institution should be confirmed through the official advertisement or recruitment contact.

Office Management Procedures

The vacancy also requires knowledge and understanding of the application and interpretation of office management prescripts.

This means that the successful candidate should be able to follow established administrative rules, maintain documentation, and carry out tasks according to the institution's procedures.

Knowledge of Legislation

The advertisement identifies the following legislation:

• Skills Development Act.
• Public Service Act.
• Public Service Regulations.
• Labour Relations Act.

These laws and regulations relate to different aspects of skills development, public administration, employment, and workplace relations.

Applicants should familiarise themselves with the legislation relevant to the position and be prepared to discuss their knowledge where required during the selection process.

Additional Required Skills

The advertisement lists the following skills:

• Planning and organising.
• Financial management.
• Report writing.
• Communication and interpersonal relations.
• Problem-solving.
• Analytical thinking.
• Client orientation.
• Project management.
• Team leadership.
• People management.
• Computer literacy.

Not every skill will necessarily be used to the same extent every day. However, the successful candidate should be able to organise workloads, communicate with colleagues, solve routine problems, and maintain accurate information.

6. Main Duties and Responsibilities

The Data Capturer will perform various data entry, student administration, academic recordkeeping, and reporting functions.

The following sections explain the principal duties listed in the vacancy information.

Capturing Information Into Electronic Systems

One of the main responsibilities is capturing information from available records into the required formats.

These may include computer systems, databases, tables, and spreadsheets.

The process requires careful reading of source documents, accurate entry of information, and verification of the information captured.

The officer must follow the relevant procedures and ensure that records are entered into the correct systems.

Capturing Student Registration Information

The successful candidate will capture student registration details and information relating to the receipt of payments and the issuing of student numbers.

Accurate registration records help institutions identify students and maintain organised administrative information.

Incorrect details can lead to confusion, delays, or difficulties retrieving student records. For this reason, the officer should check the information supplied and follow the established verification procedures.

Capturing Enrolment Forms

The position includes capturing enrolment forms during the registration period.

Registration periods can involve large amounts of paperwork and electronic data.

The ability to organise documents, manage competing deadlines, and maintain consistent data entry practices is therefore important.

Applicants with experience in student administration or high-volume data entry may find this responsibility familiar.

Capturing ICAS, ISAT, and Final Examination Marks

Another responsibility is capturing ICAS, ISAT, and final examination marks.

The advertisement does not define these abbreviations, so applicants should confirm their precise meaning within the relevant institution's academic processes.

Accurate examination mark capturing is essential because academic results may influence student progression, reporting, and other administrative decisions.

The officer must follow the required procedures and pay close attention to student identifiers, mark values, and other relevant details.

Submitting Marks to the EMIS Officer

The vacancy specifies that captured marks must be submitted to the EMIS Officer.

This responsibility involves ensuring that the relevant information is provided to the designated officer according to the required process.

The candidate should maintain clear records of submissions and follow any applicable verification and reporting procedures.

Capturing Student Absenteeism

The Data Capturer will also capture student absenteeism on the system.

Accurate attendance information helps the institution maintain student records and provide relevant information to authorised staff.

The candidate must use the available attendance records and follow the institution's procedures when entering or updating information.

Reviewing and Validating Data

Reviewing and validating information is an important part of the position.

The officer must check captured information against the available records and help maintain data integrity.

This includes identifying missing information, recognising errors, and taking the appropriate steps to correct or report discrepancies.

Good validation practices reduce the risk of inaccurate records being used in reports or administrative decisions.

Preparing Examination Mark Sheets and Attendance Registers

The successful candidate will complete hard-copy mark sheets and make copies for use as attendance registers at examination venues.

This task requires accurate document preparation and careful handling of examination-related information.

Documents should be organised and distributed according to the institution's procedures.

Supporting Internal Marking Activities

The advertisement states that data and mark sheets must be submitted to lecturers in the internal marking venue.

This requires coordination with academic staff and timely preparation of the necessary documentation.

Clear communication and reliable recordkeeping can help support an organised marking process.

Making Regular Data Backups

The Data Capturer must make regular backups of data.

Backups help protect information against accidental loss, system problems, and other disruptions.

The officer should follow the institution's approved backup procedures and access controls. Sensitive student information must be handled securely and should not be copied to unauthorised devices or personal accounts.

Maintaining Systems, Records, and Files

The role includes maintaining and updating system records, keeping files organised, and ensuring that records are properly sorted and secured.

Well-organised records make it easier for authorised personnel to locate information when needed.

The candidate should follow the institution's filing procedures and any applicable rules governing the retention, confidentiality, and handling of records.

Providing Information to Relevant Components

The Data Capturer will provide information to relevant institutional components.

This requires an understanding of which information may be shared, who is authorised to receive it, and how requests should be handled.

Confidential student information must be protected and shared only through approved processes.

Emailing Schedules of Results

The advertisement includes emailing schedules of results to Campus Heads, Heads of Department, and Senior Lecturers.

This task requires accurate preparation of result schedules and attention to the intended recipients.

Before sending information, the officer should verify that the document is correct and that the recipients are authorised to receive it.

7. How to Prepare Your Application

If you are interested in the Data Capturer vacancy, careful preparation can help you present your qualifications and experience clearly.

Step 1: Prepare an updated CV.

Include your educational qualifications, work experience, computer skills, and relevant administrative responsibilities.

Step 2: Highlight data capturing experience.

Describe any experience with student registration, data entry, databases, spreadsheets, examination records, attendance information, or public service systems.

Step 3: List your qualifications accurately.

Include the correct names of your certificates, diploma, or degree, together with the institutions where you studied.

Step 4: Demonstrate your computer skills.

Mention the software and systems you have actually used. Where appropriate, explain how you used them to maintain records, prepare reports, or process information.

Step 5: Prepare supporting documents.

Follow the original advertisement regarding certified qualifications, identification documents, application forms, and any other required paperwork. Do not assume that every vacancy requires the same documents.

Step 6: Use the correct reference number.

Refer to the position as Data Capturer, Reference Number KC/DATA/01/06, wherever the official instructions require it.

Step 7: Check the re-advertisement notice.

Because this is a re-advertisement, check whether previous applicants are required or permitted to reapply and whether any application instructions have changed.

Step 8: Confirm the deadline and submission method.

The information supplied for this article does not contain a closing date or application link. Obtain these details from the official vacancy notice before submitting your application.

8. Who Should Apply for This Vacancy?

This position may be suitable for applicants who meet the advertised educational requirements and have relevant data capturing experience.

Potentially relevant backgrounds include:

• Student administration.
• Data entry and database maintenance.
• TVET college administration.
• Public service administration.
• Examination and academic records administration.
• Information management.
• Office administration.
• Spreadsheet and report preparation.

However, possessing some of these skills does not automatically establish eligibility.

Candidates should carefully check the complete qualification and experience requirements in the original advertisement before applying.

Applicants should also be prepared to demonstrate accuracy, confidentiality, reliability, and the ability to work with deadlines.

9. Frequently Asked Questions

What is the reference number for the Data Capturer vacancy?

The reference number is KC/DATA/01/06.

What is the salary?

The advertised salary is R201,093 to R236,877 per annum at Salary Level 04, plus applicable benefits.

Is the position permanent?

Yes. The vacancy information describes it as a permanent PERSAL appointment.

Where is the position based?

The stated work location is King Campus. The full campus address and province were not provided in the supplied information.

What qualifications are required?

The advertisement lists Grade 12, Matric, or an NQF Level 4 certificate, together with a National Diploma or Degree in Business Studies. Applicants should confirm the exact qualification combination in the original notice.

How much experience is required?

The stated requirement is one to two years of relevant working experience in a TVET or Public Service data capturing system.

Is MS Office knowledge required?

A certificate or proven knowledge of MS Office is listed as an added advantage.

What are the main duties?

The duties include capturing student registrations, payment receipts, student numbers, enrolment forms, examination marks, and absenteeism information. The position also involves validating records, preparing mark sheets, maintaining backups, organising files, and distributing results schedules to authorised staff.

What is the application closing date?

The closing date was not included in the information supplied for this article. Applicants should consult the original official vacancy advertisement.

How do I apply?

Follow the application method and document requirements specified in the official advertisement. Do not rely on unverified contact details or application links.

Conclusion

The Data Capturer vacancy at King Campus, advertised under Reference Number KC/DATA/01/06, offers an annual salary of R201,093 to R236,877, plus applicable benefits.

The position is described as a permanent PERSAL appointment and involves student registration, academic data capturing, examination marks, attendance records, information validation, document management, and reporting.

Applicants should review the qualification requirements carefully, particularly the additional Business Studies qualification and the requirement for relevant TVET or Public Service data capturing experience.

If you meet the stated requirements, prepare an accurate CV, gather the requested supporting documents, and confirm the official application procedure.