A rewarding career opportunity is now available for qualified and experienced candidates to apply for the position of Examination Officer under Reference Number MTVET 07/2026. This exciting opportunity is based at the Central Office and offers professionals the chance to contribute to the efficient management and coordination of examination and assessment services within the Technical and Vocational Education and Training (TVET) sector.
The Examination Officer position is ideal for individuals who possess strong administrative, organizational, and communication skills, along with experience in examination services, teaching and learning environments, or related education administration fields. Successful candidates will play a key role in ensuring the integrity, efficiency, and compliance of examination processes while supporting students, lecturers, and institutional stakeholders.
Position Details
Position: Examination Officer
Reference Number: MTVET 07/2026
Salary: R338 106 per annum (Level 07)
Centre: Central Office
The institution is seeking dedicated professionals who are committed to educational excellence, compliance with examination regulations, and effective administration within the higher education and TVET environment.
Minimum Requirements
Candidates interested in applying for this opportunity must meet the following requirements:
- Grade 12 / NCV Level 4 or equivalent qualification
- A recognised National Diploma (NQF Level 6) in:
- Education
- Administration
- Or an equivalent qualification
- 2 to 3 years’ experience in:
- Examination services
- Teaching and learning environment
- Or related field
- A valid driver’s licence
Applicants should also possess knowledge and understanding of the following:
- White Paper on Post-School Education and Training (PSET) Act
- Public TVET Sector and its regulatory and legislative framework
- Higher Education Sector policies and procedures
- COLTECH system
- TVETMIS
- ITS system
- Practice notes and policy frameworks related to Education, Training, and Development
- Skills Development Act
- Public Service Regulations
- Public Service Act
- Labour Relations Act
The ideal candidate should demonstrate professionalism, leadership ability, attention to detail, and the capacity to work effectively in a high-pressure environment where accuracy and compliance are essential.
Job Overview
The Examination Officer will be responsible for coordinating and managing internal and external examination and assessment services within the institution. The successful candidate will work closely with academic staff, students, invigilators, data capturers, and education stakeholders to ensure the smooth running of examination processes.
Examinations are a critical part of the education system because they assess student performance, academic progress, and qualification outcomes. The Examination Officer plays an essential role in ensuring that all examination processes are conducted fairly, securely, and according to approved regulations and policies.
The successful candidate will also provide administrative support to the examination unit and supervise staff while ensuring that examination venues comply with institutional and national requirements.
Key Duties and Responsibilities
The Examination Officer will perform a wide range of duties that contribute to the efficient functioning of the examination unit. These responsibilities include:
Coordinate Internal and External Examination Assessment Services
The successful candidate will coordinate all examination-related activities for both internal and external assessments. This includes preparing schedules, communicating examination information, managing examination logistics, and ensuring that assessments are conducted according to approved guidelines.
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Coordinate and Conduct Training
The Examination Officer will coordinate and conduct training sessions for:
- Invigilators
- Markers
- Data Capturers
Training is important to ensure that examination personnel understand procedures, policies, and ethical standards required for examination administration.
Facilitate Examination and Irregularity Committees
The successful candidate will facilitate examination and irregularity committee meetings for campuses and serve as a Secretariat. This responsibility includes preparing meeting documentation, recording minutes, coordinating investigations, and ensuring that examination irregularities are managed according to policy.
Process Applications and Issue Certificates
The Examination Officer will assist with processing examination-related applications and the issuing of certificates. This process requires attention to detail and accurate record management to ensure that students receive correct academic documentation.
Provide Administrative Support
Administrative support is a critical function of this role. The Examination Officer will assist with filing, record management, communication, scheduling, data capturing, and reporting functions within the examination unit.
Ensure Compliant Examination Venues
The successful candidate will ensure that examination venues meet compliance standards and are suitable for secure and fair assessments. This includes ensuring that venues are properly prepared, supervised, and equipped.
Administer Examination Materials
The Examination Officer will oversee the receipt, distribution, and submission of examination materials to marking centres and the Department of Higher Education and Training (DHET). This responsibility is essential for maintaining examination security and integrity.
Issue Results and Certification
The successful candidate will assist with issuing examination results and certification services to students in accordance with institutional procedures and timelines.
Assist Lecturers with ITS
The role includes assisting lecturers with the ITS system to support examination administration, student records, and assessment processes.
Supervise Staff
The Examination Officer will supervise staff within the examination unit and ensure that duties are completed efficiently and professionally.
Importance of the Examination Officer Role
The role of an Examination Officer is essential within educational institutions because examinations are directly linked to academic quality, student progression, and certification. The integrity of examination processes contributes to public trust in educational qualifications and institutional credibility.
An effective Examination Officer ensures that examinations are conducted fairly, securely, and according to regulations. This role also contributes to student success by ensuring that examination results and certification processes are completed accurately and on time.
In the TVET and higher education environment, examination administration requires strong coordination, planning, communication, and compliance management skills. The Examination Officer therefore plays an important role in supporting academic excellence and institutional efficiency.
Skills and Competencies
The ideal candidate should possess the following skills and competencies:
- Strong organizational and planning skills
- Excellent communication skills
- Leadership and supervisory ability
- Attention to detail and accuracy
- Problem-solving skills
- Administrative and reporting skills
- Computer literacy
- Ability to work under pressure
- Knowledge of examination systems and procedures
- Ability to maintain confidentiality
- Teamwork and interpersonal skills
- Ability to interpret policies and regulations
These competencies are important because the Examination Officer is responsible for managing sensitive examination information and ensuring compliance with institutional and national standards.
Knowledge Requirements
Candidates applying for this position should demonstrate understanding of various legislative and policy frameworks related to education and public service administration. These include:
White Paper on Post-School Education and Training (PSET)
The White Paper on PSET outlines government strategies for improving post-school education and training in South Africa.
Public TVET Sector Framework
Understanding the TVET sector and its regulatory framework is important for ensuring that examination processes align with institutional and national requirements.
Skills Development Act
The Skills Development Act promotes skills development and training within the workforce.
Public Service Regulations and Public Service Act
These regulations govern conduct, administration, and employment practices within public institutions.
Labour Relations Act
The Labour Relations Act regulates employment relationships and labour practices within the workplace.
Knowledge of these policies ensures that the Examination Officer can perform duties effectively and in compliance with legal requirements.
Benefits of This Opportunity
This position offers several professional and career development benefits for successful candidates.
Competitive Salary
The successful candidate will receive an annual salary of R338 106 at Salary Level 07.
Career Growth
The role offers opportunities for professional growth within the education and examination administration environment.
Public Sector Experience
Working within the TVET and public education sector provides valuable experience in educational administration and government systems.
Skills Development
The position provides opportunities to strengthen leadership, administration, examination management, and policy implementation skills.
Contribution to Education
The Examination Officer contributes to maintaining the integrity and quality of educational assessments and student certification.
Working Environment
The successful candidate will be based at the Central Office and will work in a professional educational administration environment. The role involves regular interaction with lecturers, students, invigilators, data capturers, DHET representatives, and institutional management.
The working environment requires professionalism, accountability, and adherence to deadlines and examination procedures. Examination periods may involve high workloads and strict timelines, requiring strong organizational and time management skills.
Why You Should Apply
This opportunity is ideal for professionals who are passionate about education administration, examination management, and supporting students