Administrative Clerk Vacancy

Administrative professionals play a vital role in ensuring that educational institutions operate efficiently and effectively. Their work supports academic staff students management teams and the overall functioning of the institution. For individuals seeking a stable and rewarding career in administration the Administrative Clerk vacancy at Motheo TVET College presents an excellent opportunity.

The position is based at the Bloemfontein Campus and offers a salary of R237 453 per annum at Salary Level 05. This vacancy is ideal for candidates who possess an N6 Certificate in Office Management or a National Diploma in Office Management and have at least one year of experience in a clerical or administrative environment.

Working in the Technical and Vocational Education and Training sector provides professionals with an opportunity to contribute to education development while gaining valuable public sector experience. Administrative Clerks are essential in maintaining records supporting personnel administration and ensuring that day-to-day operations run smoothly.

For qualified candidates who enjoy organization communication and administrative support this position offers a strong platform for career growth and professional development.

Understanding the Role of an Administrative Clerk

An Administrative Clerk is responsible for providing administrative and clerical support that enables an organization to function efficiently. In educational institutions administrative clerks help maintain records process information support staff and ensure that operational procedures are followed correctly.

At Motheo TVET College the Administrative Clerk will be responsible for supporting campus administration through record keeping personnel administration and general clerical duties.

The role requires individuals who are organized detail oriented and capable of handling multiple responsibilities while maintaining professionalism and accuracy.

Administrative support positions often serve as the backbone of institutional operations making them essential to the success of the organization.

About Motheo TVET College

Motheo TVET College is one of South Africa’s respected Technical and Vocational Education and Training institutions. The college provides quality education and skills development opportunities that prepare students for employment entrepreneurship and further studies.

The institution plays a significant role in supporting the country’s economic development by equipping learners with practical and technical skills that meet industry demands.

Working at Motheo TVET College allows employees to contribute directly to the advancement of education and workforce development in South Africa.

The Administrative Clerk position provides an opportunity to become part of an institution that is committed to excellence in teaching learning and student support.

Salary and Employment Benefits

The advertised salary for this position is:

R237 453 per annum (Salary Level 05)

This competitive salary reflects the importance of administrative support within the institution.

In addition to financial benefits public sector employment often offers:

Stable employment opportunities
Professional development
Valuable work experience
Career progression opportunities
Exposure to educational administration
Structured working environments

These benefits make public sector administrative roles attractive to many professionals seeking long-term career stability.

Important Links:

Minimum Requirements

Candidates interested in applying for the position must meet specific educational and experience requirements.

Educational Qualifications

Applicants must possess one of the following:

N6 Certificate in Office Management
National Diploma in Office Management

These qualifications provide candidates with the foundational knowledge necessary to perform administrative duties effectively.

Training in office management equips individuals with skills related to record keeping communication office procedures and administrative systems.

Work Experience

Candidates must have:

At least one year of experience in a clerical or administrative environment

Previous administrative experience helps applicants understand workplace procedures and administrative responsibilities.

Experience in maintaining records handling correspondence and supporting office functions will be advantageous.

Computer Literacy

Computer literacy is a mandatory requirement for the position.

Administrative professionals rely heavily on digital systems for:

Data capturing
Record management
Communication
Document preparation
Information storage

Candidates should be comfortable using common office software and administrative systems.

Knowledge Requirements

The role requires applicants to possess knowledge in several important areas.

TVET Sector Policies

Candidates should have a sound understanding of policies governing the Technical and Vocational Education and Training sector.

Knowledge of these policies helps ensure that administrative activities align with institutional and government requirements.

Department of Higher Education Framework

An understanding of the Department of Higher Education and Training is beneficial.

Administrative staff support institutional compliance with educational regulations and procedures.

Knowledge of departmental requirements contributes to efficient administration and effective service delivery.

Public Service Legislative Framework

Applicants should understand the legislative framework governing the Public Service.

This knowledge helps ensure compliance with regulations policies and procedures that guide public sector operations.

Understanding public service legislation contributes to accountability transparency and professionalism.

Skills Required for Success

The Administrative Clerk position requires a combination of technical and interpersonal skills.

Data Capturing Skills

Accurate data capturing is essential for maintaining records and ensuring information integrity.

Administrative clerks frequently enter update and manage information within various systems.

Attention to detail is critical when performing these tasks.

Record Keeping Abilities

The successful candidate must be capable of maintaining:

Campus records
Personnel records
Correspondence records
Administrative documentation

Effective record management ensures that information remains accurate accessible and secure.

Communication Skills

Strong verbal and written communication skills are essential.

Administrative clerks communicate regularly with:

Staff members
Students
Management
External stakeholders

Clear communication helps prevent misunderstandings and supports efficient operations.

Interpersonal Skills

The role involves interacting with a variety of individuals daily.

Positive interpersonal relationships contribute to teamwork cooperation and effective service delivery.

Administrative professionals who communicate respectfully and professionally often perform well in support roles.

Key Responsibilities

The successful candidate will perform several important administrative duties.

Rendering Administrative Support Services

One of the primary responsibilities is providing administrative support to the campus.

Administrative support includes managing information coordinating activities and ensuring that office procedures operate efficiently.

This function helps maintain organizational effectiveness and supports institutional objectives.

General Clerical Support Services

The Administrative Clerk will provide general clerical support by:

Recording information
Organizing documents
Managing correspondence
Maintaining administrative records

These tasks ensure that important information is properly stored and easily accessible when required.

Well-maintained records contribute to operational efficiency and regulatory compliance.

Managing Correspondence Records

Correspondence management is a critical administrative responsibility.

The clerk will be expected to:

Record incoming correspondence
Organize documentation
Maintain correspondence files
Ensure proper document storage

Efficient correspondence management supports communication and information flow throughout the institution.

Personnel Administration Support

The position includes important personnel administration functions.

Responsibilities include maintaining:

Leave registers
Attendance registers
Personnel records

Accurate personnel records are essential for workforce management and compliance with employment regulations.

Administrative support in this area contributes to effective human resource management.

Maintaining Leave Registers

Leave management is an important administrative function.

The Administrative Clerk will help ensure that employee leave records are updated accurately and maintained properly.

Effective leave tracking supports workforce planning and organizational efficiency.

Attendance Record Management

Maintaining attendance registers is another key responsibility.

Attendance records help institutions monitor employee presence and maintain accurate workforce information.

Accurate attendance management contributes to accountability and operational effectiveness.

Why Administrative Roles Matter

Administrative professionals are often the foundation upon which successful organizations are built.

Without effective administration institutions may struggle with:

Information management
Communication
Record keeping
Compliance
Operational coordination

Administrative Clerks support decision-making by ensuring that information is accurate organized and readily available.

Their contributions help institutions achieve their goals while maintaining professional standards.

Career Development Opportunities

The Administrative Clerk position offers valuable opportunities for career growth.

Employees gain practical experience in:

Office administration
Public sector operations
Record management
Personnel administration
Educational administration

These skills can support future advancement into positions such as:

Senior Administrative Clerk
Administrative Officer
Human Resource Administrator
Office Manager
Campus Administrator

Administrative experience is highly transferable and valued across many sectors.

Application Process

Interested candidates may submit applications through the following methods.

Postal Applications

Applications should be mailed to:

Deputy Principal Corporate Services

Motheo TVET College

Private Bag X20509

Bloemfontein

9300

Hand Delivery

Applications may be hand delivered to:

Motheo TVET College Central Office

Corner St George and Aliwal Streets

Bloemfontein

Email Applications

Applications may also be submitted electronically to:

recruitment@motheotvet.edu.za

Required Application Documents

Applicants must submit:

A completed and signed New Z83 Form
A detailed Curriculum Vitae

Certified copies of qualifications identity documents and other supporting documents will only be requested from shortlisted candidates.

This process helps streamline application management while ensuring compliance with public service recruitment requirements.

Additional Important Information

Candidates should note the following:

People with disabilities are encouraged to apply.
Foreign qualifications must be accompanied by a SAQA evaluation report.
Successful candidates will undergo security screening.
Shortlisted candidates may be required to complete pre-entry assessments.
Correspondence will be limited to shortlisted applicants only.
Employment equity considerations will apply.
The college reserves the right to withdraw the advertisement.

Applicants who do not receive communication within three months of the closing date should consider their applications unsuccessful.

Contact Information

For enquiries regarding the vacancy candidates may contact:

Mrs M Tebele

Telephone: (051) 014 7601

For application-related enquiries applicants may contact:

Mr J Ntsane

Ms N Nameka

Ms Lebeko

Telephone: (051) 014 7850

Start Your Application Here